Best Business Email Hosting Providers for 2021

Email is the most used communication media in business and everyone will expect to have a good email solution for their business. Email has removed existing communication barriers enabling companies to share information with clients and stakeholders in a cost-effective manner, at incredible speeds from any part of the world. Today there are plenty of companies who providers email hosting solution to all size needs, but choosing the right one is quite difficult.

Businesses are now considering nimble and versatile hosted email solutions for their needs. Features and pricing vary widely across the segment, I have explored around 50 hosting solutions to shortlist 10 of the top providers to help you find the best option for your company.

What Is a Email Hosting Service?

In Email hosting service, a hosting provider rents out email servers to its users. While there are free versions available with many hosting companies, many businesses take advantage of the flexibility and power of professional email services. Professional email hosting takes place when both incoming and outgoing emails are managed by a separate shared or dedicated mail server.

Free vs. Paid Email Hosting Services

The value of each service depends on your needs. Most of the free services might be upgraded as your business or team grows

Free Business Email hosting provider
Pros: Free with no commitment or contract, Typically include enough file storage to meet the needs of small businesses and individuals
Cons: Weaker security measures, Redundant help and customer support options, Visitors doubt your authenticity, Less cloud storage space

Professional Business Email Hosting
Free and standard email hosting packages don’t always deliver the kind of quality that professional users need. Professional email hosting services are most likely to fit the needs of a growing business better.
Pros: Highly Secure, Personalized support, cloud storage space, Low latency
Professional Email Feature:

• All Device support – Outlook, web & mobile access
• 100% Uptime Guarantee
• Huge Storage mailboxes
• Unlimited aliases, group lists & forwarding
• Email Archiving & File Storage

Tabular Comparison

Detailed Comparison

Google G Suite

G Suite integrates an enterprise-level Gmail management interface with Google Docs, Hangouts, and — depending on what plan you choose — a ton of online storage in Google Drive.

The prices start from as low as $6 per user per month for basic and go up to $25 per user per month for the enterprise version. With GSuite, each user gets 30GB storage space shared across Google apps including Gmail, Drive, Photos, and Docs. G Suite Enterprise users get a storage space of 1TB.

• Your domain name: Yes
• Mailbox size: 30GB, 1TB, and unlimited
• Spam and virus protection: Yes
• Aliases: Yes
• 24/7 support: Chat, ticket, or phone
• Archiving and storage: Depending on the plan

Visit Google G Suite Offering Page

Microsoft 365 Business Premium

This is a fabulous product, Microsoft 365 is all the Office desktop apps, all of the Office online apps, Microsoft Teams, all the benefits of Exchange, calendaring, mobile apps, and more.

• Your domain name: Yes
• Mailbox size: 50GB and up
• Spam and virus protection: Yes
• Aliases: Yes
• 24/7 support: Chat, ticket, or phone
• Archiving and storage: Depending on the plan

Visit Microsoft360 Offering Page

Amazon WorkMail

It’s an AWS-based service, WorkMail integrates with all the other AWS services, allowing you to build out a relatively rich cloud-based, customized infrastructure.

For a small company, just trying to set up a few email boxes, AWS can be a little challenging to get your head around. But for building out a cloud-based corporate infrastructure where one need a lot of flexibility, security, and Active Directory integration, WorkMail is definitely a viable and proven solution.

• Your domain name: Yes
• Mailbox size: 50GB
• Spam and virus protection: Yes
• Aliases: Yes
• 24/7 support: Chat, ticket, or phone
• Archiving and storage: Added fee

Visit Amazon WorkMail Offering Page

Rackspace

Rackspace offers a wide range of infrastructure-as-a-service options, including full Exchange hosting, Office 365 management, and traditional email hosting.

Changing email providers can be daunting. Rackspace offers migration assistance from other hosts, a large team of MCSA certified staff, and the ability to support an existing Microsoft Enterprise Agreement.

The basic plan starts with $2.99 per user per month. You also get 25GB email storage with all Rackspace email plans.

• Your domain name: Yes
• Mailbox size: Unlimited
• Spam and virus protection: Yes
• Aliases: Yes
• 24/7 support: Chat, ticket, or phone
• Archiving and storage: Added fee

Visit Rackspace Email Offering Page

Zoho Mail

Zoho offers a wide range of cloud-based apps, It’s kind of like G Suite. This is important once you start looking at the idea of integrating email tightly with CRM. Zoho offers a free and a paid version of the mail service. The free service offers  basic features such as a web-based client to send and receive emails.

Zoho Mail is an affordable option for new businesses as it has free plans available and paid plan starts with a $12 per year price tag, with 5GB email storage. Higher plans of Zoho mail offer 30GB storage per user, and features like Zoho Docs cloud storage, and Zoho Office Suite.

• Your domain name: Yes
• Mailbox size: 5GB or 50GB
• Spam and virus protection: Yes
• Aliases: Yes
• 24/7 support: Email and ticket
• Archiving and storage: Added fee

Visit Zoho Email Offering Page

Namecheap

They have a great mini-enterprise unified management capability, allowing you to manage multiple email accounts from one interface. Namecheap offers really affordable business professional hosting solution with a variety of email migration support options.

Namecheap starts with a 60-day money-back guarantee, so you have more than enough time to set up and test.

The basic plan starts with $0.74 per user per month. All plan comes with 5GB mailbox storage.

• Your domain name: Yes
• Mailbox size: 5GB
• Spam and virus protection: Yes
• Trial: 60Days
• Aliases: Yes
• Migration Support
• 24/7 support: Chat, ticket, or phone

Visit Namecheap Email Offering Page

GoDaddy

GoDaddy offers really affordable business professional hosting solution. Professional Email comes with easy-to-use features like calendar, contacts, and tasks as well as a webmail portal you can customize. Plus, you can also use your favorite email client, like Microsoft Outlook or Apple Mail.

The basic plan starts with $0.8 per user per month. All plan comes with 10GB mailbox storage.

• Your domain name: Yes
• Mailbox size: 10GB to 50GB
• Spam and virus protection: Yes
• Trial: 60Days
• Aliases: Yes
• 24/7 support: Chat, ticket, or phone

Visit GoDaddy Email Offering Page

Yahoo Small Business

Entrepreneurs have trusted Yahoo Small Business for more than two decades now. The reason is that Yahoo Small Business guarantees them peace of mind. The platform offers secure and trusted mailbox.

The basic plan starts with $3.19 per user per month. All plan comes with 1TB mailbox storage.

• Your domain name: Yes
• Mailbox size: 1TB
• Spam and virus protection: Yes
• Aliases: Yes
• 24/7 support: Chat, ticket, or phone

Visit Yahoo Small Business Email Offering Page

Intermedia

Intermedia’s offerings start with either Exchange or Office 365 and then build on that. All the plans also offer video conferencing. Intermedia has unlimited storage for all of its Exchange plans.

The basic plan starts with $7.49 per user per month. All plan comes with unlimited storage.

• Your domain name: Yes
• Mailbox size: Unlimited
• Spam and virus protection: Yes
• Aliases: Yes
• 24/7 support: Chat, ticket, or phone
• Archiving and storage: Depending on plan

Visit Intermedia’s Email Offering Page

IceWarp

IceWarp is a company that used to sell its own mail server software, an installable application that competed with Exchange. Its since pivoted to become a hosting provider, using software that runs on its IceWarp server.

Its cloud offerings now included shared contacts and calendar, collaborative document editing, mailing list management, web meetings, audio and video calls, mobile apps, and archiving — all available from even the most basic plan.

The basic plan starts with $3 per user per month. You also get 30GB Email, 100GB FileSync storage the basic plan.

• Your domain name: Yes
• Mailbox size: 5GB, 100GB, and 500GB
• Spam and virus protection: Yes
• Aliases: Yes
• 24/7 support: Chat, ticket, or phone
• Archiving and storage: Included

Visit IceWarp Email Offering Page

Conclusion

Now that you have complete idea about the email hosting solution, we suggest you to choose wisely. Email marketing has now become an integral part of every digital business. In order to scale the business, this is the right time to get an email hosting provider for your business. A good email hosting service will help you scale, enhance support, and get more customers through new marketing channels. That’s all what you need to know about the best email hosting for small business & medium sized businesses. Stay Tunes! Choose wisely! And Upgrade the business with UpVey.

Vinay Kumar

Financial and Business expert having 30+ Years of vast experience in running successful businesses and managing finance.